General Discussions/Comments

Meeting Rules ARTICLE V

Membership Meetings

1. There shall be an annual meeting of the members on the first Monday following the annual anniversary date of the initial meeting at Phoenix, Arizona, or such other date or time as voted upon by the membership. The meeting of the members shall be at the offices of the Association, at the development, or at such other reasonable place and time within Navajo County, or elsewhere, and not more than ten (10) days before or thirty (30) days after such date, as may be designated by notice of the Board of the meeting. ARS 33-1804. Open meetings; exceptions B. Notwithstanding any provision in the community documents, all meetings of the members' association and the board shall be held in this state.  A meeting of the members' association shall be held at least once each year. Special meetings of the members' association may be called by the president, by a majority of the board of directors or by members having at least twenty-five percent, or any lower percentage specified in the bylaws, of the votes in the association.  Not fewer than ten nor more than fifty days in advance of any meeting of the members the secretary shall cause notice to be hand-delivered or sent prepaid by United States mail to the mailing address for each lot, parcel or unit owner or to any other mailing address designated in writing by a member.  The notice shall state the date, time and place of the meeting. A notice of any annual, regular or special meeting of the members shall also state the purpose for which the meeting is called, including the general nature of any proposed amendment to the declaration or bylaws, changes in assessments that require approval of the members and any proposal to remove a director or an officer. The failure of any member to receive actual notice of a meeting of the members does not affect the validity of any action taken at that meeting. ARTICLE VI

Board of Directors

1. The corporate powers of the Association are vested in and shall be exercised by the Board consisting of not less than three (3) or more than five (5) owners as may be determined from time to time by a vote of the membership. 4. At each annual meeting of the members, the members shall elect the Board for the forthcoming year. Each member may cumulate his/her votes and give one or more candidates for Director a number of votes equal to the number which such member has hereunder multiplied by the number of Directors to be elected. The candidates receiving the highest number of votes up to the number of Directors to be elected shall be elected. 5. Directors shall serve a term of one (1) year or until their respective successors are elected, or until their death, resignation or removal, whichever is the earlier. Vacancies on the Board shall be filled by a majority vote of the remaining Directors though less than a quorum, and each Director so elected shall hold office until his successor is elected by the members. ARS 33-1812 Proxies; absentee ballots; definition A. Notwithstanding any provision in the community documents, after termination of the period of declarant control, votes allocated to a unit may not be cast pursuant to a proxy.  The association shall provide for votes to be cast in person and by absentee ballot and, in addition, the association may provide for voting by some other form of delivery, including the use of e-mail and fax delivery.  Notwithstanding section 10-3708 or the provisions of the community documents, any action taken at an annual, regular or special meeting of the members shall comply with all of the following if absentee ballots or ballots provided by some other form of delivery are used:

1. The ballot shall set forth each proposed action.

2. The ballot shall provide an opportunity to vote for or against each proposed action.

3. The ballot is valid for only one specified election or meeting of the members and expires automatically after the completion of the election or meeting.

4. The ballot specifies the time and date by which the ballot must be delivered to the board of directors in order to be counted, which shall be at least seven days after the date that the board delivers the unvoted ballot to the member.

5. The ballot does not authorize another person to cast votes on behalf of the member.

6. The completed ballot shall contain the name, address and signature of the person voting, except that if the community documents permit secret ballots, only the envelope shall contain the name, address and signature of the voter.

7. Ballots, envelopes and related materials, including sign-in sheets if used, shall be retained in electronic or paper format and made available for member inspection for at least one year after completion of the election.

B. Votes cast by absentee ballot or other form of delivery, including the use of e-mail and fax delivery, are valid for the purpose of establishing a quorum. A quorum shall be determined to have been present for the purpose of the vote if members having 1/3 of total votes (10,547 of 31,962) cast ballots in any such election. The 5 director election quorum is 2110 member acre votes. 2110 multiplied by 5 directors = 10,550 member total votes. Chevelon Canyon Ranch Ramada/ Well#1 https://plus.codes/map 856FPC6V+96 February 25, 2024 11am -1230pm Member Meeting Agenda 11:00 Call to Order 11:02 Invocation & Pledge of Allegiance 11:05 Member Business Meeting

• Approval of Agenda by 2/3 vote Amend of Agenda by 2/3 vote

• Approval of minutes from previous meeting

• Unfinished Business from previous minutes

• New Business - announcements, proposals, and plans
  

11:30 Board of Director Election for 5 Directors

• Member Voting

• Ballot Tabulation of in-person and absentee ballots

12:00 Executive Officer Update

• President

• Vice-President

• Treasurer

• Secretary

12:15 Committee Update

• Wells

• Roads

• Trash

• Signs

12:30 Member Meeting Adjournment Hello friends and neighbors, it is time to think about our annual member meeting and director elections. Normally, this notice would be published and distributed by our secretary, but the board does not appear to have filled that vacancy at the time of this writing. Unless and until that occurs, I am going to take the initiative on behalf of all members to get the ball rolling. This post is to solicit any objections to or remarks in favor of this proposal for our date, time, and agenda of the annual member meeting. A meeting date of February 25th would require our existing board to work and ensure member ballots (ARS 33-1812) and notice of the annual member meeting are hand delivered or sent via US Postal Mail (ARS 33-1804) to members no earlier than January 6th and no later than February 15th.